Build a directory structure
that works with your current systems.

The right source instead of a second list

Employee information may be kept in HR software, ERP, a directory service, or email infrastructure. If the same person's information is updated separately in multiple places, records diverge over time. In directory integration, the first question is which system will be accepted as the source for which information.

Rehberin supports an approach for associating person, role, and department fields shown in the corporate directory with these sources. Because every company's data structure is different, the connection method is clarified through discussion.

Which fields are reviewed?

In an integration project, the meaning of data matters as much as the technical connection. The same field may be stored under different names in different systems. For example, information called "unit" in one system and "department" in another may not mean exactly the same thing.

• Person identity and unique matching field
• Active employee status
• Phone, email, role, and department information
• Update direction and responsibility
• Display and sharing scope

Before this review is complete, it would not be accurate to promise ready connections for every system. The goal is to define an applicable scope according to the real data flow in your company.

How are ERP, Active Directory, and Microsoft 365 handled?

ERP systems can be an important source of employee and organization information. Active Directory or Microsoft 365 can be reviewed for user, email, and directory information. Which system should be used is evaluated together with data freshness and the access method.

Mentioning the name of a system does not mean that ready integration exists for every version or every installation. During the demo, the system name, version, access option, and required fields are shared; the technical scope is defined accordingly.

Use cases affected by integration

A well-defined data relationship also affects remote directory updates and digital business card processes. When the main record is current, managing an employee's title or phone information on the business card becomes more controlled.

SMEs can start with a simpler contact list; this approach is described on the SME employee directory page. In factories, accurately matching units such as production, maintenance, quality, and warehouse is especially important.

You can request a demo for integration scope by sending a WhatsApp message.